Privacy Statement

Australasian Problem Solving Mathematical Olympiads Inc. (APSMO) respects the privacy of teachers, students, schools, customers and other individuals who participate in or interact with our competitions, programs, professional learning, resources and services.

APSMO is committed to protecting personal information and handling it in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs).

Information we collect

The personal information APSMO collects depends on how you interact with us.

Schools, teachers and students

For schools participating in APSMO competitions, programs and professional learning, we may collect:

• names and contact details of teachers, school staff and other authorised school contacts;
• school and organisation details;
• student names, participation information and competition results;
• program and competition registrations;
• professional learning registrations and participation records; and
• communications and enquiries relating to APSMO programs and services.

Schools and teachers may provide APSMO with student information where this is necessary to administer APSMO competitions and programs.

Customers purchasing resources

If you purchase books, resources or other products directly from APSMO, we may collect information such as:

• your name;
• email address and telephone number;
• billing and delivery address;
• details of the products ordered;
• order and transaction information; and
• information you provide when contacting us about your order.

Payments are processed using secure payment services. APSMO does not retain complete credit card details after a transaction has been processed.

Other interactions with APSMO

We may also collect information that you provide when you contact APSMO, subscribe to communications, attend an event, make an enquiry or otherwise interact with us.

We only collect personal information that is reasonably necessary for our functions and activities.

How we collect personal information

We generally collect personal information directly from you or, in the case of students, through participating schools and teachers.

Information may be collected through our website and online forms, when registering for a competition, program or professional learning, when purchasing a resource, when communicating with APSMO or through other interactions with our organisation.

How we use and disclose personal information

We may collect, hold, use and disclose personal information to:

• administer APSMO competitions and programs;
• manage student participation, competition results, awards and recognition;
• manage school and teacher registrations;
• deliver professional learning;
• process and fulfil orders for books and other resources;
• process payments and arrange delivery;
• communicate about orders, registrations, programs and services;
• provide customer service and respond to enquiries;
• maintain appropriate administrative and historical records;
• improve our programs, resources, products and services; and
• provide information about APSMO programs, resources and activities where permitted by law.

We may provide personal information to contracted service providers where reasonably necessary to provide our services. For example, this may include technology providers, payment processors and delivery or postal services.

We do not sell personal information.

Storage and security

APSMO takes reasonable steps to protect personal information from misuse, interference, loss and unauthorised access, modification or disclosure.

We use appropriate technology, systems, access controls and approved third-party service providers to assist with the secure storage and management of information.

Our program administration system used to store student names, participation information and competition results is hosted in Australia.

Some limited personal information, particularly school and teacher contact information and information associated with customer orders and transactions, may be processed by approved third-party service providers operating in Australia or overseas.

Where personal information is disclosed to an overseas recipient, APSMO takes reasonable steps as required by the Privacy Act to ensure that personal information is appropriately protected.

Depending on the service provider involved, information may be processed in countries including the United States and other countries in which our approved technology service providers operate.

Direct communications and marketing

APSMO may use contact information to communicate about APSMO competitions, programs, professional learning, resources and other relevant activities where permitted by law.

Purchasing a product or participating in an APSMO program does not prevent an individual from opting out of marketing communications.

Recipients may unsubscribe from marketing communications at any time using the unsubscribe facility provided or by contacting APSMO.

We may still send service-related communications that are necessary to administer an order, registration or program.

Retention of personal information

APSMO retains personal information for as long as reasonably required for the purpose for which it was collected, for legitimate administrative or historical purposes, or as required by law.

Competition participation and results may be retained where reasonably necessary to maintain historical competition records, verify past participation or results, or administer awards and recognition.

Order and transaction records may be retained for appropriate business, accounting, taxation and legal purposes.

When personal information is no longer required, APSMO takes reasonable steps to destroy or de-identify it in accordance with its legal obligations.

Access and correction

You may request access to personal information APSMO holds about you and ask us to correct information that is inaccurate, out of date, incomplete, irrelevant or misleading.  APSMO may require evidence of identity or authority before providing access to personal information. Requests can be made using the contact details below.

Requests concerning student competition information should be made through the participating school.

Website, cookies and analytics

Our website may use cookies and similar technologies to support website functionality and security and to understand how visitors use our website.

We may use third-party analytics and technology services to assist with these functions. These services may process information in Australia or overseas.

You can adjust your browser settings to restrict or disable cookies, although doing so may affect some website functionality.

Data breaches

APSMO maintains procedures for responding to suspected or actual data breaches.

Where a data breach is likely to result in serious harm and notification is required under the Notifiable Data Breaches scheme, APSMO will notify affected individuals and the Office of the Australian Information Commissioner as required by law.

Privacy enquiries and complaints

If you have a question or concern about how APSMO has handled your personal information, please contact our Privacy Officer.

We will investigate privacy complaints and respond within a reasonable period.

Changes to this statement

We may update this Privacy Statement from time to time to reflect changes to our practices, technology, service providers or legal obligations. The current version will be published on our website.

Contact us

Privacy Officer
Australasian Problem Solving Mathematical Olympiads Inc. (APSMO)
PO Box 629
Wahroonga NSW 2076
Australia

Email: enquiries@apsmo.edu.au
Phone: +61 2 9114 9255

Last updated: September 2026